Processing of (personal) data by the entity in charge of the online application process

Privacy Notice for the Career Page

For us, the protection and confidentiality of your personal data are of particular importance. To ensure the protection of your personal data, we have implemented technical and organizational measures to comply with applicable data protection regulations.

This Privacy Notice explains how we collect and process personal data during the application process and for what purposes your data is processed. Your data will be processed in accordance with this Privacy Notice and the applicable data protection laws.

This Privacy Notice applies to the career portal and applicant management system of CoCoNet Computer-Communication Networks GmbH.

It also applies to the following company:

CoCoNet Polska Sp. z o.o.

Name and Contact Details of the Data Controller

The controller within the meaning of Art. 4 No. 7 of the General Data Protection Regulation (hereinafter "GDPR") is:

CoCoNet Computer-Communication Networks GmbH

Parsevalstr. 9b

40468 Düsseldorf

Germany

Data Protection Officer

Conceptec GmbH

Mr. Thorsten Werning

Bleichstraße 5

45468 Mülheim an der Ruhr

Germany

Contact: datenschutz@coconet.de

Data Processing Agreement

To efficiently manage recruitment processes, we use an applicant management system provided by Personio SE & Co. KG, Seidlstraße 3, 80335 Munich, Germany (Contact: datenschutz@personio.de).

Personio processes your personal data on our behalf as a processor within the meaning of Art. 28 GDPR. We have concluded a legally compliant Data Processing Agreement (DPA) with Personio, ensuring that your data is processed exclusively in accordance with our instructions, treated confidentially, and stored on servers located within the European Union (EU) or the European Economic Area (EEA).

For exercising your data subject rights and for matters relating to the application process, we remain your primary point of contact. You may contact us directly using the details above or, where applicable, confidentially contact our Data Protection Officer.

Purpose of Data Processing

We process the data you provide during your application in order to assess your suitability for the respective position (or other suitable vacancies within our company) and to carry out the recruitment process.

What Data Do We Collect?

As part of the online application process through our application form, the following personal data is collected and processed:

Personal data: First name, last name, email address, telephone number.

Application documents: CV/resumé, cover letter, references, certificates, salary expectations, and availability.

Optional information: LinkedIn/Xing profile, photograph, or additional documents voluntarily uploaded by you.

Technical data: When accessing the recruiting website, log data is automatically transmitted (e.g., IP address, server logs, cookies), which is technically necessary for the secure operation of the website.

Legal Basis for Processing

The processing of your data is based on the following legal grounds:

Pre-contractual measures related to employment: Art. 6(1)(b) GDPR in conjunction with Section 26(1) German Federal Data Protection Act (BDSG) for conducting the application process.

Consent (e.g., talent pool): Art. 6(1)(a) GDPR, where you expressly consent to your data being stored for a longer period.

Legitimate interests: Art. 6(1)(f) GDPR where processing is necessary for the establishment, exercise, or defense of legal claims arising from the application process (e.g., under the German General Equal Treatment Act (AGG)).

Use of the HR Management System "Personio"

We use the HR software provided by Personio SE & Co. KG (Seidlstraße 3, 80335 Munich, Germany) to manage and administer the recruitment process.

Personio processes your personal data on our behalf as a processor pursuant to Art. 28 GDPR. We have concluded a legally compliant Data Processing Agreement (DPA) with Personio to ensure that your data is processed only according to our instructions, treated confidentially, and stored on servers within the European Union (EU) or the European Economic Area (EEA).

Retention Period and Anonymization

Rejected applications: If the recruitment process ends with a rejection, your personal data will generally be deleted or fully anonymized in Personio six (6) months after completion of the recruitment process. This retention period serves to fulfill legal documentation and defense obligations in the event of legal disputes (e.g., under the AGG).

Talent Pool: If we would like to retain your application for future job opportunities, this will only occur with your explicit consent. In such cases, your data will be stored for twelve (12) months unless you withdraw your consent earlier.

Successful application: If your application is successful, your application data will be transferred to your regular digital personnel file.

Your Rights as a Data Subject

You have the right at any time to:

Obtain access to your personal data (Art. 15 GDPR),

Request correction of inaccurate data (Art. 16 GDPR),

Request deletion of your data (Art. 17 GDPR),

Request restriction of processing (Art. 18 GDPR),

Receive your data in a portable format (Art. 20 GDPR),

Withdraw any consent previously given (Art. 7(3) GDPR).

You also have the right to lodge a complaint with a supervisory data protection authority (Art. 77 GDPR).

As part of the application process and/or the use of the system, processing activities may also take place based on our legitimate interests pursuant to Art. 6(1)(f) GDPR or on the basis of your consent pursuant to Art. 6(1)(a) GDPR. Processing may also occur where there is a legal obligation or a public interest pursuant to Art. 6(1)(c) and (e) GDPR, for example in connection with criminal investigations or requests from public authorities.

By adjusting your web browser settings, configuring cookie preferences, and through your own usage behavior, you can determine and control the extent of data processing.

We use so-called cookies to provide extensive functionality and make the use of our websites more convenient. Cookies are small files stored on your device by your internet browser. If you do not wish cookies to be used, you can prevent them from being stored on your device through the appropriate browser settings. Please note that this may restrict the functionality and usability of our website.

On our career page, we use the JSESSIONID cookie as a technically necessary session cookie. This cookie stores a session ID that allows various browser requests to be assigned to a common session. This enables your device to be recognized when you return to our website. The session cookie is deleted when you log out or close your browser.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.